Appointment Templates





So here are some appointment sheets I have made up myself to give to patients, I make sure they are different every month, and the recruitment sheet which is sideways again (I have no idea how to turn it right side up, its not like that in my phone or in my photos, so I am sorry you have to look at it with a possibility of getting a kink in your neck)

I like things organized and I like to know what I am doing from one appt to the next and so do our patients. So I whipped these beauties up and put all of the Centering dates on them and the patients as well as the providers grab one and that way they can put it up and look on the appt sheets as to when their next session is and what number it is, so we will roughly know what we will be talking about, we all know it could be a totally different story when Centering starts depending on what the patients have on their mind that day.

I find these helpful and I think you would too! you could always just trial it too with one group or something and see how it goes, but this way the patient knows , the providers know, and more importantly you know when these dates are. Organization, consistancy and communication is key. Since I am the Centering Coordinator for our clinic, when a new group is about to start I cut and paste on of these sheets with the dates of the group that is starting and I send an email with this sheet to the admin assistant, she does the staff scheduling,

I send a copy to the Conference Center, since we don't have a designated Conference room, I took the role of making sure we had a conference room set up, I call every Monday to the conference room scheduler, even tho I had sent a copy of the schedule to them I call them EVERY Monday to confirm they have us down for our dates that week that we have Centering. Since I took over that role in January things have been pretty much flawless. Sometimes too many cooks in the kitchen doesn't make it a better dinner if you know what I mean. I like to simplify things, and being the Centering Coordinator,

I feel the bulk of the Centering stuff from recruiting, flyers, shopping for Centering supplies and snacks, ordering educational materials ect to being backup Co-Facilitator for the new groups starting because we are down 2 MA's. I communicate with the facilities manager directly, any department I have to deal with don't like to leave messages or talk to 4 different ppl before I get a correct answer ( some may think thats pushy, but I only have good intentions for the patients and if I am frustrated by needing to jump thru all these hoops to get an answer or whatever and I work there,

I can't imagine what would happen if a patient needed something regarding Centering Pregnancy and had to jump thru a ton of hoops, they would think it is too complicated and they would have a negative experience about Centering before coming to the first session) so I go directly to the source, the manager, the upper manager, the lead midwife, the lead doc ect.  I would rather take it all on myself or the bulk of it because I know I will be persistent and will get things done, I also give a copy to the nurses, sometimes they add patients to the daytime schedule or to our MA schedule so this way they know that these Centering days we need consistency, consistency for us, our families, our patients and our sanity. Lol I hope you find some ideas that help in this post and again I am sorry it is long. 

Great job....I would only change women/partners as we have a lot of partner participation....Paula